Working with event owners, governments, rightsholders, brands, promoters, or venues, and using our experience in planning and delivering high-profile events, we help our clients bring events to life by providing the world-class expertise required to successfully bid for or host an event. Using our global expertise we also reduce the time, cost, and risks involved, allowing you to focus on the overall event quality and other promised deliverables.
We provide the strategy and planning structure and framework for your event as well linking you with functional domain expertise. We deliver can deliver this as a single package, acting as the master contractor, to reduce costs, effort and provide greater quality control.
We help your operational teams identify their customers, service levels, key outputs and milestones to ensure a successful delivery. Then, by tracking progress, we can help your teams understand their progress, risks and issues, and actions required to resolve these.
We help your operational teams identify their key dependencies, what these involve and when they are needed. This allows your teams to understand how they rely on and impact each other, what is needed from each individual function and when it is needed. This will drive harmony in your delivery process.
Using our global experience, we can undertake an outside-in review of your operations; helping you identify what is on track, where risks exist, and operational areas that may need more support. This will provide peace-of-mind for you, your team and your event.
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At short notice, provide nearly 200 staff for a multi-million dollar tournament showcasing 70+ of the world’s best golfers to undertake roles ranging from on-course marshals, scoring & TV support, to player and client services. Exact requirements needed to be confirmed and staff then needed to be sourced, on-boarded and managed.
Utilising IPSEM Squared’s proven staffing and operational management services along with our technology platforms a solution was developed which:
⦁ Defined the workforce requirements and confirmed the workforce planning model,
⦁ Sourced and provided the required staff from multiple countries,
⦁ Delivered staff management activities including welfare management in testing, hot conditions,
⦁ Delivered in-tournament, operational delivery of on-course activities including providing the Tournament Chief Marshal,
⦁ Managed staff logistics including coordinating travel, accommodation, uniforms and training.
Delivery of almost 800 days of labour effort to support the successful staging of the tournament which returned to its pre-pandemic size and crowds for the first time.
Developing an international team to deliver in-venue sponsorship and broadcast services for high profile football matches across 34 countries during a global pandemic.
Identifying the number of staff required to deliver the services and going to market to recruit them across all of the identified countries. These staff then had to be contracted, on-boarded, trained and managed. The logistical travel and accommodation arrangements to get them to the venues had to be developed and put in place, including meeting country and event COVID obligations.
Over 1,500 CVs reviewed and over 270 interviews conducted with 130 freelancers being contracted. Over 2021 & 2022 - services delivered at over 400 matches involving 2,500 days of staff activity.
FIFA proposed to run a series of entertainment activities for spectators throughout the public fan areas, VIP hospitality and Royal boxes at each of the eight official World Cup stadiums in Doha, Qatar. During the Group stages of the competition, multiple stadiums were in use on the same day, presenting a monumental logistics operation to ensure performers were at the right location, right time and right costume.
Implemented monday.com - a cloud-based project management software - to provide the Event Managers with a series of logistics, timings and reporting solutions to help them manage the 250+ performers including risk management, across the entire event throughout November and December 2022.
64 games were managed using the system, risks surrounding performances, timings and logistics were reduced from 21 per game, down to 1 per game over the competition duration.
