Vantica is a secure, cloud-based, modular platform + advisory service for sport, events and sponsorship. It uses QuantumLeap technology and provides a single source of truth (via SportEvolv, FortEvent and SponSecure), combining process automation, assessments, document/rights tracking, AI/BI benchmarking, offline tools and real-time reporting to improve planning, delivery, compliance and governance.

Vantica is designed for the whole sport, events and sponsorship ecosystem: event owners and hosts, rights-holders and sponsors, venues, sports federations, clubs, agencies, suppliers, government authorities and investors. Each module (SportEvolv, FortEvent, SponSecure) targets the specific needs of those groups (member oversight, event hosts, sponsors/rights owners).

How does Vantica improve efficiency?

By replacing fragmented spreadsheets and point tools with templates, automated workflows, standardised processes, centralised document repositories and automatic notifications/reports. That reduces manual re-work, speeds decision cycles and — where implemented — has cut costs and effort substantially and up to ~50% cost reductions.

Is Vantica secure and compliant?

Yes. Vantica is built on the ISO 27001:2013-certified QuantumLeap platform, ensuring enterprise-grade data security, role-based access and full auditability. It supports compliance with international standards in quality, ESG, DEI and accessibility frameworks.

Can Vantica integrate with existing systems?

Yes. Vantica provides full API integration (both push and pull), enabling seamless connectivity with your existing tools — such as CRM, finance, ticketing or document management systems — to ensure consistent and reliable data across your organisation.

How does Vantica help with data and decision-making?

Vantica creates a single source of truth and layers AI/BI interrogation, real-time dashboards, live benchmarking and automated reporting on top of that data. The result is faster, evidence-based decisions, in-process and in-event reviews, and clearer multi-level governance reporting.

How can my organisation get started with Vantica?

Getting started is simple. Contact IPSEM Squared for a tailored consultation. Our team will review your current workflows, governance model and digital infrastructure, then configure Vantica to match your strategic objectives — whether for a single event, sponsorship portfolio or sport-wide governance framework.

transforming performance
through connected intelligence

"67% of organisations strategic initiatives fail to meet their objectives" — PwC

IPSEM Squared’s Business Performance Improvement service is designed to help organisations strengthen performance, operations and service delivery. Acting as your trusted advisor and strategic partner, we align your people, processes and technology, to co-pilot your journey to sustained performance improvement.

Bringing expertise in strategy, root cause analysis, process re-engineering, capability building and continuous improvement, combined with our deep expertise in Sport and Events we use IPSEM Squared’s Vantica platform to improve Certainty, Control and Visibility. The result is:

Improved Strategy

Faster Delivery Cycles

Stronger Performance

Better Organisational Alignment

Lowered Risk

Higher Quality

Reduced Time & Effort

Enhanced Decision Making & Governance

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Vantica is a unified digital platform that helps organisations transform the way they plan, operate and deliver their services.

Developed specifically for Sport and Events, it supports the connection of strategy, delivery, governance and accountability. It collects, consolidates, evaluates and reports critical non-financial and qualitative data, automates cumbersome workflows. This Single Source of Truth ensures decisions are driven by accurate, real-time information and improves efficiency, service, transparency and compliance. Vantica provides meaning functionality:

BUSINESS PERFORMANCE

GAP ANALYSIS, ACTION PLAN(S), DATA ANALYSIS, BENCHMARKING, BUSINESS INTELLIGENCE

OPERATIONAL & DIGITAL ACTIVITIES

ISSUE MANAGEMENT, RISK MANAGEMENT, KNOWLEDGE RETENTION & MANAGEMENT

STANDARDS (EARNING, MONITORING & MAINTAINING)

ACTIVITY TRACKER, ASSESSMENTS, REVIEWS, COMPLIANCE, CERTIFICATION, ACCREDITATION & AUDIT

LEADERSHIP & GOVERNANCE

CLEARER STRUCTURES & PROCESSES, BETTER DECISION-MAKING, INCREASED VISIBILITY & ACCOUNTABILITY

COMMUNICATIONS & REPORTING

REAL-TIME DATA, AUTOMATED REPORTING, CROSS-BUSINESS PROGRESS & STATUS UPDATES, DEDICATED PORTALS, INCREASED TRANSPARENCY

With Vantica, we can help you achieve:

50%

Lower Operational Costs

Centralised planning and governance have reduced admin time and cost by up to 50%.

24/7

Insights & Compliance

AI-enabled dashboards and benchmarking provide continuous oversight and accountability.

SPORTEVOLV

Standardises sport management, delivery and governance, giving Federations, Clubs and Administrators oversight over Members, Development Programs, Events, Funding activities and Voting / Award processes. Replaces fragmented tools with centralised oversight and communications, automated assessments, certification and e-learning, live benchmarking and reporting and auditable workflows which improve transparency, performance and accountability.

Member management and oversight (clubs, leagues, federations) with secure portals
Governance, accreditation, certification & compliance (e.g. safeguarding, DEI, ESG, anti-doping)
Funding allocation and outcome-linked impact tracking
Knowledge hubs for best practice, education, circulars and Member communications
Event bid evaluation, readiness checks, risk/issues management and delivery oversight
Role-based dashboards, benchmarking, AI/BI insights and aggregated data analysis
Voting & Assembly management: secure delegate registration and auditable results
Modular, multi-language, ISO 27001 infrastructure; mobile/offline access, API capability

Weak process standardisation, poor benchmarking and vendor coordination gaps contribute to cost overuns.
—— Deloitte

FORTEVENT

Standardise and simplify event planning, delivery and governance. Allows Event organisers and Owners an integrated view across venues, functions, partners, agencies & event phases. Live benchmarking &reporting; coordinated workflows replace fragmented tools. Auditable processes reduce effort, enhance coordination, and improve decision-making & accountability.

Organisation-wide templates & process automation (service levels, policies, readiness)
Deliverables, dependencies, risk, issue and action tracking with automatic notifications and configurable alerts
Cross-function, cross-agency and multi-location coordination
Assessments, certification and compliance (e.g., safety, quality, ESG, accessibility, DEI)
Executive / board-level reporting, tailored dashboards, benchmarking and AI / BI interrogation for continuous improvement
Central document library, evidence upload (docs, images, video) and full audit trails
Offsite/offline tools for inspections and reviews; mobile-friendly access
API interface capability, role-based access, ISO 27001:2013 infrastructure.

60% of planners reported heavily using Excel, Outlook and other non-integrated systems to manage events.
—— cvent

SPONSECURE

Standardised rights and assets tracking, planning, activation and governance improves Sponsorship ROI. This gives Rights Holders, Sponsors and Agencies a view across rights, assets, contracts, clients & multi-contract programs. Replace fragmented processes with comprehensive & unified tracking, automated notifications/alerts and escalation, real-time benchmarking and tailored reporting. Contract assessment and auditable compliance workflows strengthen delivery quality and accountability.

End-to-end rights & asset tracking with delivery confirmation and validation
Activation planning & execution (checklists, issues, risk and escalation)
Client and stakeholder reporting with shared dashboards and unified portfolio view
Multi-contract and cross-event oversight (cities / time zones) for consistency and quality
Contract compliance and local legal requirements
Supplier performance and regulatory / contractual evaluation with evidence capture
Central knowledge hub (contracts, plans, templates) with audit trails and version control
API integration, role-based access and mobile / offline capability for on-site delivery

Structured contract evaluation improves sponsorship satisfaction by 29%
—‍— Bain & Company, Sponsorship Experience Metrics

CASE STUDIES

QLBS partnered with SportAus in digitising board evaluations for sporting organisations, enabling structured assessments of governance, chair and director performance. The tools promote transparency, strategic alignment and continuous improvement across the sector.

The Challenge

Governence framework
No national alignment
Lack of automation
Lack of best practice
Reporting & benchmarking
No defined criteria
Limited systems & process

Solution & Impact

Aligned governance
360 peer review
Skill gap insights
Capacity building
Improved visibility
Sharing best practice
Cloud based automation
Improved efficiency

The West Australian Football Club (WAFC) Portal, powered by QLBS, enables football clubs to manage club registrations, certification, compliance, and development goals online. It promotes better governance, participation, and community impact through structured evaluation, capacity building and improvement.

The Challenge

Governance framework
No national alignment
Lack of automation
Lack of best practice
Reporting & benchmarking
No defined criteria
Limited systems & process

Solution & Impact

Aligned governance
Capacity building
Improved visibility
Sharing best practice
Cloud based automation
Improve efficiency
Strengthens club legacy
350,000+ engagements

QLBS partners with AUSactive to support its quality accreditation programme to ensures stronger organisations deliver better health outcomes nationwide. AUSactive, Australia’s peak exercise and health body, drives movement to improve preventative health.

The Challenge

Needed proven IT platform
Lack of automation
Limited systems & process
Brand risk exposure
Need accreditation system
Gym quality standard
Gyms lack assessment tools
Needed visibility & insights

Solution & Impact

Cloud based platform
Simplification & digitised
50% cost saving
Better compliance
Build trust
Adopted by Gyms
Reduce risk and accidents

Frequently Asked Questions

Find quick answers to questions about IPSEM Squared's Business Performance Improvement.

Wanting to enhance your business?

get in touch

transforming performance through connected intelligence

BUSINESS PERFORMANCE

GAP ANALYSIS, ACTION PLAN(S), DATA ANALYSIS, BENCHMARKING, BUSINESS INTELLIGENCE

OPERATIONAL & DIGITAL ACTIVITIES

ISSUE MANAGEMENT, RISK MANAGEMENT, KNOWLEDGE RETENTION & MANAGEMENT

STANDARDS (EARNING, MONITORING & MAINTAINING)

ACTIVITY TRACKER, ASSESSMENTS, REVIEWS, COMPLIANCE, CERTIFICATION, ACCREDITATION & AUDIT

LEADERSHIP & GOVERNANCE

CLEARER STRUCTURES & PROCESSES, BETTER DECISION-MAKING, INCREASED VISIBILITY & ACCOUNTABILITY

COMMUNICATIONS & REPORTING

REAL-TIME DATA, AUTOMATED REPORTING, CROSS-BUSINESS PROGRESS & STATUS UPDATES, DEDICATED PORTALS, INCREASED TRANSPARENCY

With Vantica, we can help you achieve:

transforming performance
through connected intelligence